M I N U T E S
January 6, 2017
MEMBERS PRESENT: Borisovets, Cotter, Gillett
(Chair), Gould, Janniger, Krapivin, Otto, Pirrello, Puhak,
MEMBERS EXCUSED: Boikess, Esposito,
Krutyansky, Mouradian,Van Stine
ALSO ATTENDING: B. Lee (Senior Vice President for Academic
Rabinowitz (Faculty Representative to the Board of Governors), Swalagin
The regular meeting of the University Senate Executive Committee was
held on Friday, January 6, 2017 at 1:10 p.m. in the Executive Meeting
Room at the Camden Campus Center at Rutgers University
- Peter Gillett, Senate Chair
Senate and Executive Committee Chair Peter Gillett called the
meeting to order at 1:10 p.m. He welcomed everyone to Camden, and
thanked Chancellor Haddon and her staff. He then spoke about:
2. Secretary’s Report - Ken Swalagin,
Executive Secretary of the Senate
- the Senate's recent, challenging but successful resolution on
- the completed work of this year's University Commencement Panel;
- the docketed Resolution
on Proposal to Form School of Graduate Studies; and
- progress on identifying members for deans' evaluation committees.
3. Administrative Liaison
Senior Vice President for Academic Affairs Barbara Lee presented
an administrative report, which
included comments on:
Lee then responded to questions on the above topics.
learning management systems and Learning Management Center;
- graduate student tuition on grants, and development of a related
- structure of desktop IT support and instructional design.
4. Special Orders
and Annotated Report of the Senate Parliamentarian - Submitted
Former Senate Parliamentarian, and first discussed at the June 2016
Chair and Former Parliamentarian Peter Gillett presented a revised and
annotated Report of the Senate Parliamentarian. The report was
discussed at some length, and various suggestions were made for changes
or additions. The report, which constitutes changes to Senate Bylaws,
was then docketed for introduction at the upcoming Senate meeting.
5. Old Business
Committees' Decisions on Proposal
to Form School of Graduate Studies - Committee discussions
also based on Dean Scotto's and Dean Kukor's responses
from Standing Committees.
The Proposal to Form a School of Graduate Studies was again discussed.
Peter Gillett will draft a resolution proposing that the merger be
adopted, and will circulate that to the Executive Committee by email
for approval to docket for the upcoming Senate meeting. Barbara Lee, in
consultation with the merged schools' deans, will present a follow-up
report to the Senate one year after implementation.
Proposed Charge to Faculty and Personnel
Affairs Committee (FPAC) on Integrating RBHS Processes for Reviewing
Deans and Programs - Submitted by Peter Gillett on behalf of
RBHS Chancellor Brian Strom
Peter Gillett summarized a proposed charge on Integrating RBHS
Processes for Reviewing Deans and Programs, which had been sent to him
by RBHS Chancellor Brian Strom. The proposed charge, which was
supported by the rationale and documents shown below, was issued to the
Faculty and Personnel Affairs Committee with an April 2017 reporting
Charge: Consider and make recommendations as to how procedures for
review of deans and programs at RBHS might best be reconciled with
existing procedures in other parts of Rutgers.
part of ongoing efforts to remove inconsistencies and to adopt best
practices, Chancellor Strom has requested that the Senate make
recommendations on these procedures.
Charge on Extramurally Funded Direct Costs - Submitted
by Elizabeth Moran, President of the Faculty Organization at New Jersey
Peter Gillett summarized the issue outlined in the following rationale,
which had been submitted by Elizabeth Moran, President of the Faculty
Organization at New Jersey Medical School:
Professor Moran writes, "I was asked to get this info in my role as
Pres of the Faculty Organization at NJMS. Many faculty members are
interested in whether the Senate can address the practice of Rutgers
off-loading ever-increasing charges onto extramurally-funded direct
costs. (Faculty believe many/most of these charges should be covered by
indirects). It is hard for us to know if this issue affects university
divisions other than RBHS, but it seems likely that it does. I will
take your response to our faculty. Thank you."
discussion, it was decided that RGPEC Chair Jane Otto would work with
Elizabeth Moran to get additional background information and draft a
charge to the RGPEC, and that the Faculty and Personnel Affairs
Committee would be asked to provide input on the matter to the RGPEC.
The deadline for response on the charge would be November 2017.
Charge to Academic Standards, Regulations and Admissions Committee
(ASRAC) on Making Election Day a University Holiday
- Submitted by Student Senator Julie Serrano
The following proposed charge and rationale on making Election Day a
University holiday were discussed:
Investigate whether Election Day should be a University holiday in
order to allow all members of the Rutgers community to vote.
"The charge is an inspiration from the current election and really wish
to increase the Rutgers community voting turn out."
Krapivin supported issuing the proposed charge, but no other members of
the Executive Committee did. No charge was issued.
for Charge Deadline Extensions or Roster Changes
standing committee chairs' requests, the following charge deadlines
S-1611 to the Student Affairs Committee on Examination of University
Policy on Student Use of Drugs and Alcohol, from January 6, 2017 to
March 24, 2017 [two weeks before the April 7 Executive Committee
S-1501 to the University Structure and Governance Committee on
Eligibility, Nomination, and Election of Senate Leadership and Board
Representatives, from February 2017 to March
24, 2017 [two weeks before the April 7 Executive Committee
of Budget and Finance Committee (BFC) Co-chair -
As requested by BFC Chair Menahem Spiegel, Brandon Chandler,
Senator, was appointed co-chair of the BFC.
Executive Committee Meeting Scheduling -
Scheduling and timing of Executive Committee meetings was discussed.
Several suggestions were made to help minimize the incidence of
meetings running long, and it was eventually decided that the next
meeting would begin at 12:00 noon.
University Senate Agenda
January 20, 2017 Senate Meeting:
Items had been docketed for the January 20 Senate agenda, as
indicated above. The meeting agenda will also include a New Brunswick
meeting adjourned at 4:50 p.m.
Minutes written and submitted by,
Executive Secretary of the University Senate