M I N U T E S
February 11, 2011
MEMBERS PRESENT: Barnett, Binetti, Borisovets, Bubb, David, Fishbein, Gillett,
Gould, Leath, Panayotatos (Chair), Rabinowitz,
(Executive Secretary), Thompson
MEMBERS EXCUSED: Bodnar, Levine
(Faculty BOG Representative), Fehn (Administrative Liaison), Furmanski
(Administrative Liaison), McCormick (Administrative Liaison), Spiegel
(Budget and Finance Committee Chair), Swartley-McArdle (Graduate
The regular meeting of the University Senate Executive Committee was held on
Friday, February 11, 2011 at 1:10 p.m. in the Executive Board Room of
Administrative Services Building-III, Cook Campus.
1. Chairperson’s Report
Senate and Executive Committee Chairperson Paul Panayotatos called the
meeting to order at 1:16 p.m. He summarized the February 8 Board of
Governors meeting, and said that, as had been discussed and recommended
by the Executive Committee in January, he had invited BoG Chair Ralph
Izzo to lunch, and he had agreed, and will be bringing Board Secretary
Leslie Fehrenbach. Panayotatos hopes to discuss with Izzo issues
including evaluation of upper-level administrators, placing the Senate
Budget and Finance Committee chair on the corresponding BoG committee,
and exclusion of the Senate BoG reps from that body's closed meetings.
Panayotatos also said he had discussed with President McCormick and EVP
Furmanski having Rutgers' faculty athletics representative confirmed by
a faculty body, and that they had asked for data demonstrating that
such confirmation is being done elsewhere. Panayotatos then gave
hardcopy of that data to McCormick and Furmanski.
2. Secretary’s Report
- Senate Executive Secretary Ken Swalagin asked for approval of the meeting agenda,
which included a University Structure and Governance Committee
Response to Charge S-0915 on Conduct of Staff Senator Elections. USGC
Chair Peter Gillett said that input recently received on the report
made necessary revision sufficient to change the report significantly.
He then withdrew the report from the agenda. [Note: The report was
revised and circulated to the USGC before the February 25 Senate
meeting, and was docketed and adopted at that Senate meeting.]
- The Minutes of
January 14, 2011 Senate Executive Committee Meeting were approved as drafted and
distributed by the executive secretary.
- The following communications were presented to, and acted upon by the
Executive Committee as indicated:
- Request from Paul Panayotatos to reschedule the June 3, 2011 Executive
to May 27, 2011. During discussion of this matter, Panayotatos proposed
rescheduling to May 20. Gillett said he would be unable to attend
either of those alternate dates. Panayotatos said he will be out of the
country in June. The June 2011 EC meeting was rescheduled for May 20,
- Proposed Schedule of Senate and Executive Committee meetings
2011-2012: The draft schedule of meetings for next year was discussed,
with Panayotatos proposing that the last EC meeting of the year be
moved from June to May 18. Gillett said he may have RBS
responsibilities on that date that would prevent him from attending.
The meeting was changed from June to May 18, 2012.
for establishing a School of Nursing-Camden:
This proposal was discussed at some length later in the meeting, and
charges were issued to several Senate standing committees.
- Glenn R.
been appointed interim dean of Rutgers Business School–Newark and New
Evaluation Committees: EVP Furmanski has selected the following individuals (and
they have agreed to serve) on the Graduate School of Education Dean's Evaluation
Committee: Steve Barnett, Mike Beals, Kristin Dana, Florence Hamrick, Carolyn
Maher, Jorge Schement, George Stauffer, and Robert Wilson. Kristin Dana and
Robert Wilson were selected from the list of Senate Executive Committee
nominees. Also, the other New Brunswick DECs have chosen to add to their
memberships. To date the following individuals have been appointed: SSW
DEC: Bill Waldman, Tara Grimsley (student), Susan Darien (alumna); SEBS DEC: Carol
- February 8, 2011 Universitywide Email
from Executive Vice President Furmanski transmitting Revised
Academic Calendar 2010/11 through 2012/13. Noted.
President McCormick presented an administrative report which included comments on:
McCormick then responded to questions, or heard comments, on subjects including:
- the New Jersey Higher
Education Task Force Report,
his recent meeting with Governor Christie to discuss the report and its
recommendations, and Governor Christie's response to that report, which
includes issuing Executive Order No. 51 calling for appointment of a five-member committee to look at UMDNJ and this issue, and Executive Order No. 52 calling for appointment of the Governor's Council on Higher Education;
- state support for Rutgers, and Governor Christie's February 22 expected release of the Fiscal Year 2012 New Jersey State Budget Proposal; and
- his continuing communication of Rutgers' affirmative views on
task force report, including meeting with potential third-party voices
and legislative party leaders, and his expectation that Rutgers' newly
appointed Vice President for Public Affairs, Peter McDonough, will be
working on this as well.
- various aspects of the New Jersey Higher Education Task Force Report;
- bond referendum potential, timeline, and alternatives, on which McCormick said additional information could be found on the New Jersey Presidents' Council website;
- Rutgers' newly appointed Vice President for Public Affairs, Pete McDonough, and McCormick's suggestion that McDonough be invited to address the Senate at the March 25, 2011 meeting;
- Governor Christie's recent conditional vetoing of the residency restriction for New Jersey State employees;
- his response to a controversy arising from a January 29 event,
"Never Again for Anyone," held at Treyes Hall on the Douglass Campus;
- notifications of faculty merit increases due July 2009, deferred
to 2010, but not paid due to the salary freeze [Furmanski responded];
- implementation of the new Academic Integrity Policy; and
- the possibility of keeping non-essential staff off campus for at
least two hours on mornings when significant snow removal is required.
[The University Structure and
Governance Committee (USGC) Response to Charge S-1006 on Staggered
Terms for Staff Senators was withdrawn by Senator Gillett, chair of the
USGC, earlier in the meeting. The USGC was able to revise and adopt the
report in time for it to be docketed and acted upon at the February 25
Proposed Charge to Faculty and Personnel Affairs
Committee on Viability of Tenurable Teaching Track:
This proposed charge had been discussed at previous Executive Committee
(and FPAC) meetings, but had not been issued. At this Executive
Committee meeting, FPAC Co-chair Paul Panayotatos withdrew this
proposed charge, but said it would be reconsidered after the FPAC deals
with Charge S-1012 on Balance of Full-time and Part-time Faculty
Teaching, which is expected in April.
Proposed Charge to
Faculty and Personnel Affairs Committee on Federal Limitations on Hourly
At the November 2010 Executive Committee meeting, Senator Fishbein had
raised an issue related to new federal regulations limiting employment
of Type 4, hourly employees. The pros and cons of the regulations were
discussed at some length, as was the practicality of asking a Senate
committee to debate how to respond to a federal law which, by its
nature, must be followed. EVP Furmanski said that the issue had been
extensively explored by Vivian Fernandez, who had energetically sought
solutions. It was noted that responses to federal laws were outside of
the rubric of University Senate decisions. At that time, Paul
Panayotatos said he would discuss the issue in the FPAC, along with Ms.
Fernandez, who is a member of that committee, and would report back to
the Executive Committee before a decision is made on a proposed charge.
At the January EC meeting, Panayotatos said that Ms. Fernandez had been
unable to attend the November FPAC meeting, and asked that this item be
docketed on today's agenda. At this Executive Committee meeting,
Panayotatos summarized recent discussions and efforts to address this
matter. No charge was issued.
Proposed Charge to the
Budget and Finance Committee on Information Technology Services at
This proposed charge had been discussed by the Executive Committee at
previous meetings, and a draft charge had evolved subsequently. Menahem
Spiegel, chair of the Budget and Finance Committee, was present at this
meeting and expressed some concerns about his committee's ability to
respond to this very broad, technical charge. Panayotatos suggested the
committee begin with Chief Information Officer Don Smith's presentation
to the Executive Committee on Rutgers
Information Technology and Services.
It was also suggested that Spiegel invite additional membership with
information technology expertise to work with the BFC on this matter.
The BFC was then charged as follows: Information Technology and IT Services at
Rutgers: Evaluate aspects of information technology
services at Rutgers including whether systems communicate effectively with each
other, incorporate user experience levels and feedback, are user-friendly, improve
data flow, and enhance coordination among information technology personnel.
Explore ways that the Office of Information Technology can more efficiently
provide services to users. Identify opportunities for Rutgers to centralize or take a
more distributive approach to various information technology functions, and
investigate the advantages and disadvantages of deploying more open software.
If developments during the time of deliberations warrant it, consider the
ramifications of a reunification of Robert Wood Johnson Medical with Rutgers
on the above. Respond to Senate Executive Committee by
The Executive Committee and BFC Chair Spiegel were also given Paul
Panayotatos's thoughts on additional issues or potential charges related to information technology and the proposed
reunification with the medical school.
Proposed Charge to Multiple Committees on Proposal
to Establish a School of Nursing on the Camden Campus: This proposed charge was discussed at some length, resulting to charges being issued as follows:
the Budget and Finance Committee, Faculty and Personnel Affairs
Committee, and Research, and Graduate and Professional Education
Committee: Proposal for New School of Nursing-Camden: At the February 2011 committee meeting, discuss the Proposal
to Establish a School
of Nursing at
Rutgers-Camden. Discuss with Camden Chancellor Pritchett or his
representative, who will attend your committee meeting, any questions or
concerns you may have relating to the proposal, from the perspective of your
committee’s standing charge. By March 7, 2011, prepare and send to the Senate
Executive Secretary your advice, findings, and recommendations on the proposal,
which will be forwarded to the University Structure and Governance Committee so
it can prepare its own response on this matter immediately after its discussions
at its March 2011 meeting. Respond to Senate Executive Secretary (for the
Senate Executive Committee) no later than March 7, 2011.
To the University Structure and Governance Committee: Proposal for New
School of Nursing-Camden:
Discuss, document findings, and make recommendations on the Proposal
to Establish a School
of Nursing at
Rutgers-Camden. Discuss with Camden Chancellor Pritchett or his
representative, who will attend your March 2011 meeting, any questions or
concerns you may have relating to the proposal. Also, include in your
deliberations advice from the three Senate committees instructed in Charge
A-1102 above [For purposes of this email, that charge is appended below].
Decide if the Senate should endorse establishment of this new school. By April
1, 2011, prepare and send to the Senate Executive Secretary your advice,
findings, and recommendations on the proposal, which will be forwarded to the
Senate Executive Committee to docket for Senate action. Respond to Senate
Executive Secretary (for the Senate Executive Committee) no later than April 1,
from Leslie Fishbein on Best Practices in Evaluating Teaching Performance:
A charge on Best Practices in Teaching Performance, proposed by Leslie
Fishbein, was discussed, modified, and issued to the Instruction,
Curriculum and Advising Committee as follows: Online Teaching Evaluations, and Best
Practices in Evaluation of Teaching Performance: Investigate best
practices in the evaluation of teaching performance, in particular addressing
the question of whether paper or online evaluation formats should be used and
whether any appropriate safeguards can be put in place to make the use of
whatever format or formats might be employed more efficient and accurate.
Obtain data relating to changes in response rates and average evaluations since
the adoption of online teaching evaluations. Respond to Senate Executive
Committee by October 2011.
Proposed Charge from Gayle Stein on Recording Lectures
A charge on Recording Lectures and Discussions, proposed by Gayle
Stein, was discussed along with Senator Stein's rationale for
proposing the charge, which was: "Technology
advances are making it easier for students to record lectures and discussions
that take place during class. There is a question about whether this material is
copyrighted or copyrightable; most people who've looked at it believe that
unless otherwise stated, students have the right to record a professor's
lecture. Here are a few
http://www.avvo.com/legal-answers/are-lectures-given-at-a-public-university-copyrigh-209992.html, and http://www.ucop.edu/acadinit/copyright/reports/classlectures.html"
The Instruction, Curricula and Advising Committee was then charged as follows: Recording of Presentations: Examine Rutgers’ position, policies, and practices on recording
in-class, seminar, online, and other presentations. Recommend guidelines for
the responsibilities faculty have for controlling such recording (e.g., related
statements in syllabi), and for students who want to record these
presentations. Respond to Senate Executive Committee by April 2011.
Potential Charge to University Structure and Governance Committee on supporting reunification with the medical school:
Paul Panayotatos raised a new issue of whether the USGC should be
charged with exploring issues related to the potential reunification of
Rutgers University with the Robert Wood Johnson Medical School. USGC
Chair Gillett said his committee would not be able to consider such a
charge until April, at the earliest. The Executive Committee agreed to
reconsider this matter and potential charge in April. No charge was
Pending Charges Deadline
Extensions - Pending committee charges with overdue deadlines were assigned new deadlines, dropped, or reissued as follows:
Charge A-1004, on Academic Calendar, Commencement Dates: Deadline extended to March 2011, as requested by ASRAC Co-chair Cotter.
Charge S-1008, on Academic Calendar, Mini-Terms, and Spring Break Saturdays: Charge dropped on ASRAC Co-chair Cotter's assertion that the matter is no longer an issue.
Charge S-0808, on Implementation of 2006 Senate Recommendations on Availability of Syllabi:
Paul Leath said that the New Brunswick Faculty Council should have a
report on this issue soon. Phil Furmanski said the administration is
working on guidelines as to what constitutes a proper syllabus, what
faculty should do with syllabi once they are available, and what the
expectations are. Deadline extended to November 2011.
Charge A-0812, on Evaluation of Administrators, Part 2:
The FPAC and Senate have already acted on the first part of this
charge, which was on evaluation of deans. The FPAC co-chairs' request
that the deadline for the second part of the charge, on evaluation of
upper administration, be extended to December 2011, was approved.
Gillett noted that newly adopted rules on charge deadlines mandate that
this charge would lapse in March, so the second part of Charge A-0812
was reissued as follows: A-1106, on Evaluation of Administrators:
Examine the feasibility of extending the current procedures for faculty, staff
and student evaluation of deans to include vice presidents and other
administrators. Respond to Senate Executive Committee by December 2011.
Charge S-0915, on Staff Senator Election Processes:
Deadline extended to March 2011. [Note: This charge response was
finalized by the USGC and presented to, and adopted by, the Senate on
February 25, 2011.]
Charge S-1005, on the Alma Mater: Deadline extended to October 2011 at the request of SAC Co-chair Rabinowitz.
Charge S-1009, on National Research Council Ratings of Graduate Programs: Deadline extended to March 2011 at the request of RGPEC Co-chairs Swartley-McArdle and Cooper.
University Senate February 25, 2011 Agenda
Paul Panayotatos, FPAC co-chair, asked that the FPAC report on Charge
S-1007, on Academic Reappointment/Promotion Form 1-A, be docketed for
action at the February Senate meeting. Panayotatos said the report was
being finalized in the FPAC, and that it could be circulated by email
for comment and approval in preparation for the Senate meeting. The
Executive Committee docketed the report provisionally, with the
agreement that it would be withdrawn if the FPAC was not able to
finalize it prior to the Senate meeting. Peter Gillett suggested a
committee-of-the-whole discussion on the Camden School of Nursing
proposal be docketed. Paul Panayotatos suggested another
committee-of-the-whole discussion on shared governance. Both
discussions were docketed on the February Senate agenda.
6. Old Business
There was no
7. New Business
Natalie Borisovets raised the issue of using clickers for voting at Senate meetings.
The meeting adjourned at 3:28 p.m.
Written and Submitted by,
Ken Swalagin, Executive Secretary of the University