M I N U T E S
February 12, 2010
MEMBERS PRESENT: Cotter (Acting Vice Chair), Gillett, Katz (by phone), Levine, McArdle, Nycz, Panayotatos, Rabinowitz (Chair), Swalagin
(Executive Secretary), Thompson
MEMBERS EXCUSED: Bodnar, Borisovets, Gould, Leath, Wild
ALSO ATTENDING: Fehn (Administrative Liaison), Furmanski (Administrative Liaison),
Kaplan (Student BOG Representative), McCormick
(Administrative Liaison), Slavin (Undergraduate Student BOT Representative)
The regular meeting of the University Senate Executive Committee was held on
Friday, February 12, 2010 at 1:10 p.m. in the Executive Board Room of
Administrative Services Building-III, Cook Campus.
1. Chairperson’s Report
Senate and Executive Committee Chairperson Samuel
called the meeting to order at 1:16 p.m.,
moving directly to the agenda. There was no chairperson's report.
2. Secretary’s Report
3. Administrative Liaison
- The meeting agenda was modified to place the
Faculty and Personnel Affairs Committee report on Evaluation of
Administrators first under "Committee Reports." The agenda, so
modified, was then approved.
- The Minutes of January 8, 2010
Senate Executive Committee Meeting were approved with two corrections.
- The following communications were presented by
the Executive Secretary, and acted upon as noted by the Executive
- February 9 Email from Arun Mukherjee, Director of Scheduling and Space Management, asking for review of 2010 through 2013 Academic Calendars,
and asking if the Senate plans any changes, particularly for
commencement dates for 2012 and 2013. The Executive Committee noted
that commencement dates for some upcoming years showed asterisks which
did not correspond to notations on the calendar, and that those
asterisks should either be removed or should refer to a notation
indicating they are "Pending Senate approval." [Note: Arun Mukherjee
was later asked by Chairperson Rabinowitz and Acting Vice Chairperson
Cotter to change the calendar to reflect the existing, rather than the
proposed, commencement dates. Mr. Mukherjee did make those changes.]
- Administrative Responses/Action List on Senate Reports and Recommendations, received from Roberta Leslie February 11, 2010. There was no Executive Committee discussion or comment on this item.
President McCormick began the administrative report, with comments on topics which included:
Executive Vice President Furmanski continued the administrative report with comments on:
- availability of the report of Governor Christie's transition team [mentioned, but not discussed];
- Governor Christie's announcement of an expected $2.2 billion
shortfall in the state budget, and related, anticipated funding cuts of
$62.1 million for higher education, $18.5 million of which will be for
- continuing contingency planning for dealing with budget cuts.
Secretary Swalagin asked if there has been any progress in the
administration conducting elections for staff and PTL/annual-appointee
faculty Senators. Furmanski responded that Don Smith and Greg Blimling
would set up some variation of the software used for student elections,
and would contact Swalagin shortly. Swalagin asked if he was expected
to conduct the elections himself, and Furmanski responded that it would
be a matter of "a few keystrokes."
- prioritized contingency plans submitted by all units in anticipation of budget cuts;
- the difficulties of the current, mid-year budget cuts;
- why borrowing would not be a good option for dealing with budget cuts;
- proportionality of the distribution of budget cuts among units; and
- effects on tuition.
4. Standing Committees
The Faculty and Personnel Affairs Committee Response to Charge A-0812, Part I, Evaluation of Deans and Appendices II (Faculty Survey Template) and III (Staff Survey Template) were discussed and docketed for action at the upcoming Senate meeting.
The Budget and Finance Committee REVISED Response to Charge S-0803, Rutgers Emergency Communication Processes
was discussed. Vice President Fehn said that Jay Kohl, Vice President for Administration and Public Safety, had
expressed concerns that some aspects of the report may already be out
of date, and that the report and its recommendations would benefit from
a review by Rutgers' emergency management team. Fehn asked that the
report be sent back to the BFC. Following some discussion, the
Executive Committee declined to return the report to the BFC. Instead,
Fehn will have Kohl's recommendations sent to the BFC within a week, so
that the BFC can consider whether they can be incorporated or used to
revise the report. The report will be docketed provisionally on the
Senate's upcoming agenda, but will not be posted online until the BFC
again responds. If a revised report is not ready by noon on Wednesday,
February 24, the report will be pulled from the Senate docket.
The University Structure and Governance Committee
Response to Charge S-0902, Senate Speakers, Discussions, Forums had
been revised since first being seen by the Executive Committee. USGC
Co-chair Peter Gillett summarized the changes. Several additional,
minor revisions were made, and the report was then docketed for
introduction at the February Senate meeting.
The University Structure and Governance Committee
Response to Charge S-0904, Assessment of Research, and Graduate and Professional Education Committee Standing Charge had
also been revised since first coming to the Executive Committee. USGC
Co-chair Peter Gillett pointed out the change, and the report was then
docketed for introduction at the February Senate meeting.
Follow-up Charges for Academic Standards, Regulations and Admissions Committee (ASRAC) on Commencement Dates and Add/Drop Period: The
Executive Committee discussed issuing follow-up charges to the ASRAC,
as specified in recently adopted reports and recommendations on both
commencement dates and the add/drop period. Secretary Swalagin will
place both issues into a suspense file for reconsideration by the
Executive Committee after the trial periods for both issues.
Proposed Charge to University Structure and Governance Committee on Balancing Constituencies: The
Executive Committee again discussed suggestions that voting
proportionalities in the Senate should be examined because they have
changed as staff and other Senators have been added. No charge was
issued, but the matter will be part of a planned Executive Committee
exploration of Senate structure and operations generally.
Proposed Charge/Issue regarding Academic Calendar, Seven-Week "Mini-terms" and Spring Break Saturdays:
Chairperson Rabinowitz summarized an issue which had been sent to him
by Camilo Garcia, Camden Registrar. Senator Cotter, co-chair of the
Academic Standards, Regulations and Admissions Committee, will draft a
charge for her committee on this issue. Cotter expects the ASRAC to be
able to respond to the charge by October 2010.
Proposed Charge to Instruction, Curricula and Advising Committee, on Online Education:
A proposed charge to the ICAC on online education, sent by ICAC Chair
Natalie Borisovets, was discussed. The Executive Committee deferred
this matter until Senator Borisovets, who had been excused from the
meeting, was present.
Proposed Charge to Academic Standards, Regulations and Admissions Committee, on Transfer and Nontraditional Students:
A proposed charge to the ASRAC on transfer and nontraditional students,
sent by ICAC Chair Natalie Borisovets, was discussed but not issued. Borisovets had pointed out that:
In the Final Report and Recommendations on the Proposals
of the Task Force on Undergraduate Education
(February 2006) the Senate recommended that “A task
force should be charged with considering how best to meet the needs of transfer
and nontraditional students. (approved 1/20/06) . To date no such
committee has been charged. Therefore we propose that the Academic Standards,
Regulations, and Admissions Committee: Examine the issues and needs of transfer and
nontraditional students in light of the reorganization of undergraduate
education in New Brunswick
as well as the move of the professional schools towards becoming four-year
Cotter directed the Executive Committee's attention to a report issued
on this matter by the Rutgers Task Force on Nontraditional Students in
December 2006 entitled "The University College Community: A Vision for
Serving Nontraditional Students." Cotter also pointed out that this is
not a university-wide issue, and is therefore not appropriate for a
Senate-committee charge. No charge was issued.
A discussion of Senate Efficiency, and Renewal of Senate Revitalization Committee Recommendations and
Identified Issues was deferred until the next Executive Committee
meeting, largely because many Executive Committee members were either
excused from this meeting, or had left by this time.
5. February 26, 2010 University Senate Agenda
The February 26, 2010 Senate meeting will be held in Newark, and
will include Newark Chancellor Diner's Newark Campus Report, items
docketed above, and the previously introduced (and now docketed for
action) USGC Response
to Charge S-0908, Proposal to Increase Staff Membership on the Senate.
It was decided that, due to budget constraints, lunch would not be
provided to Senators this year, but that Senators would be directed to
several options for buying lunch within or near the campus center. The
bus from the New Brunswick campus to the Newark campus, for which there
is no funding in the Senate budget, was considered essential to ensure
quorum at the Newark meeting, however, and student Senators McArdle and
Slavin volunteered to ask their student associations if they would
contribute to the cost of the bus. Secretary Swalagin will also ask
Executive Vice President Furmanski (who had left for another
appointment by this point in the meeting) for funding for the bus.
6. Old Business
There was no old business
7. New Business
There was no new business.
The meeting adjourned at 3:14 p.m.
Secretary of the University Senate