March 15, 2013

MEMBERS PRESENT: Barraco, Berman, Borisovets, Boikess, Gillett, Gould, Panayotatos (Chair), Puhak, Swalagin (Executive Secretary), Thompson, Wang

MEMBERS EXCUSED:  Dantzler, Muse, Rosario

ALSO ATTENDING: Cashin (Student Board of Governors Representative), Cotter (Faculty Board of Trustees Representative), Edwards (Administrative Liaison/EVP for Academic Affairs),
O'Connor (New Brunswick Faculty Liaison), Rabinowitz (Faculty Board of Governors Representative/Camden Faculty Liaison), Spiegel (Faculty Board of Trustees Representative)

The regular meeting of the University Senate Executive Committee was held on Friday, March 15, 2013 at 1:10 p.m. in the Executive Board Room of Administrative Services Building-III, Cook Campus.

1.    Chairperson’s Report  - Paul Panayotatos, Senate Chairperson

Senate and Executive Committee Chairperson Paul Panayotatos called the meeting to order at 1:12 p.m. He welcomed Yuchung Wang, the newly elected Camden faculty member of the Executive Committee..

2.    Secretary’s Report - Ken Swalagin, Executive Secretary of the Senate
3.    Administrative Liaison

Executive Vice President for Academic Affairs Richard Edwards presented an administrative report, which included comments on:
Edwards then responded to questions, or heard comments, on the above topics as well as:
4.    Standing Committees

Committee Report:

Faculty and Personnel Affairs Committee (FPAC) Response to Charge S-1012A on Balance of Full-Time and Part-Time Teaching
FPAC Co-chair Ann Gould discussed this charge, related data collection, and the status of the FPAC report on this issue. She said it was possible that the committee could have a report ready for the upcoming Senate meeting. The report was docketed provisionally for the March 29 Senate meeting. [Note: The report could not be finalized by the Senate-meeting deadline, and was therefore not docketed.]

Issues/Proposed Charges:

Proposed Charge to University Structure and Governance Committee (USGC) on Reviewing Senate and University Policies on Faculty Eligibility in the Senate, submitted by Peter Gillett, USGC Co-chair: [Possibly co-charge FPAC] The following proposed charge was discussed at some length, but the Executive Committee decided it would be reconsidered in September after UMDNJ integration instead of issuing it now: Review policies relating to Senate eligibility for faculty, and make recommendations to clarify ambiguities or correct problems relating to Senate eligibility and definitions of "faculty," "full-time," "tenure-track," "non-tenure-track," "part-time," etc. as they relate to Rutgers and existing UMDNJ employees.

Related Proposed Charge to USGC submitted by Senator Brian Coleman: The following charge was discussed and issued to the USGC with a November 2013 reporting deadline: "Clarify the role and positions that full-time, non-tenure-track faculty can hold in the Senate, particularly if they are annual appointees." Rationale: In the resolution that was passed in April 2001 annuals are mentioned but it is not clear if this is in reference to part-time annuals or full-time annuals.

Proposed Charge to Academic Standards, Regulations and Admissions Committee (ASRAC) on Add/Drop Period, submitted by Richard Edwards, Executive Vice President for Academic Affairs: [Follow this link to read EVP Edwards' March 1, 2013 memo on this matter.] The following administrative request for a charge was discussed. The charge was issued to the ASRAC with a request to prepare a response in time for it to be docketed on the March 29 Senate agenda: "We are asking that [the ASRAC/Senate] consider either: extending the add/drop period to the end of the second week of classes, such that the deadline for both dropping and adding classes would be Friday September 13; or, extending one or more of these deadlines to the Monday or Tuesday of the following week (September 16/17). If there are other options that address the issues raised that the committee would prefer, we would of course be open to those as well."

[At this point in the meeting, Executive Vice President Edwards said that the Board of Governors will be considering changing P2 to "Distinguished Professor" effective July 1, and that current P2s will have the option of remaining P2 or becoming Distinguished Professor.]

Proposed Charge on Minors on Campus Policy/Task Force Report, submitted in a Memo by Richard Edwards, Executive Vice President for Academic Affairs: The following proposed charge was discussed and issued to the Faculty and Personnel Affairs Committee with a November 2013 deadline: "Review and respond to the Report of the Minors on Campus Task Force." [Members of the Task Force.]

Proposed Charge to ASRAC on Test-Optional Admissions, submitted by Senator Robert Boikess: The following proposed charge was discussed and issued to the ASRAC with a February 2014 deadline: "Look into whether test-optional admissions should be implemented for applicants to some or all of our undergraduate schools and colleges." Senator Boikess had submitted the following rational for proposing the charge: "Requiring one of the available standardized tests of all applicants may not be consistent with achieving a maximally diverse student body. Results on standardized test are not the best predictors of success in college. The costs of preparing for and taking a standardized test, sometimes more than once, can be substantial and may impose a financial hardship on many students." [See also Inside Higher Ed article on this subject.]

Proposed Charge to Student Affairs Committee (SAC) on Creating a Smoke-Free Rutgers, submitted by Robert Barraco, Student Affairs Committee (SAC)  Co-chair, on behalf of the SAC: The following proposed charge was discussed and issued to the SAC with a January 2014 deadline for a preliminary report: "Examine the desirability, feasibility, impact and means of evolving into a smoke-free Rutgers." The Executive Committee will then decide if the issue should go to other committees for additional discussion and input. The SAC had submitted the following rationale for proposing the charge: "Current methods of dealing with second-hand smoke are ineffective. The 25-foot rule is logistically unenforceable. There is a current trend among other universities to create smoke-free campuses. Large business campuses are also creating smoke-free environments. Education regarding the dangers of smoking and second-hand smoke exists, but needs to be more prevalent."

Proposed Charge to Faculty and Personnel Affairs Committee (FPAC) on Dual Career Services/Programs, submitted by FPAC Co-chair Ann Gould on behalf of the FPAC: The following proposed charge was discussed and issued to the FPAC with an October 2013 deadline: "Examine the desirability of establishing a dual career services program within Rutgers Human Resources in order to enhance the ability of Rutgers to recruit and retain faculty and staff who may need to relocate to accept a position at the institution. Research policies at peer institutions that provide the accompanying partner with the tools and services to access resources for an effective job search and make recommendations as appropriate."

Potential Issue for Senate Review:

Middle States Periodic (Five-Year) Review Report: The Middle States Periodic (five-year) Review Report is being drafted and will soon be available online for Rutgers-community comment. Ken Swalagin will post the report as a communication in his March 29 secretary's report to the Senate. No charge was issued on this matter, but there may be an open discussion of the draft report at the upcoming Senate meeting.

Charge Modifications or Deadline Extensions: The following charge modification and deadline extensions were approved by the Executive Committee:

5.    Concept Plans for Special Student Organizations

United States Students Association: The United States Students Association (USSA) Concept Plan was been withdrawn by the USSA.

New Jersey Public Interest Research Group (NJPIRG) Student Chapters Concept Plan: The Senate Student Affairs Committee had reviewed the NJPIRG concept plan, and responded to the Senate Executive Committee as follows:

"The Student Affairs Committee of the Rutgers University Senate met in Newark on 2/22/13. We reviewed the concept plans from the United States Student Association (USSA) and the New Jersey Public Interest Research Group (NJPIRG) Student Chapters.  The Committee decided to approve both concept plans as written. Both organizations have demonstrated value both in the education of and support of students at Rutgers University. The USSA concept plan asks for an increase in funding from $0.50 per year per student via RUSA to $3.50 per semester per student with an opt out in order to improve management of its programs on the state level. The NJPIRG concept plan asks for continuance of the current $11.20 fees per semester in an opt out manner in order to support its many programs of benefit to our students."

The Senate Executive Committee then reviewed the concept plan and determined that it satisfies the requirements stated in University Policy 10.3.3 on Special Student Organization Funding.

6.    Agenda for March 29, 2013 Senate Meeting

The agenda for the March 29, 2013 Senate meeting was discussed. In addition to the committee reports docketed provisionally above, the meeting may include an open discussion on the Middle States Periodic Review Report.

7.    Old Business

There was no old business.

8.    New Business

There was no new business.

9.    Adjournment

The meeting adjourned at 4:09 p.m.

Minutes written and submitted by,

Ken Swalagin
Executive Secretary of the University Senate