April 8, 2011

MEMBERS PRESENT: Barnett, Binetti, Borisovets, Bubb, David, Fishbein, Gillett, Gould, Leath, Levine, Panayotatos (Chair), Rabinowitz, Swalagin (Executive Secretary), Thompson


ALSO ATTENDING:Cotter (Faculty BOG Representative), Fehn (Administrative Liaison), McCormick (Administrative Liaison), Spiegel (Budget and Finance Committee Chair), Swartley-McArdle (Graduate Student BOT Representative)

The regular meeting of the University Senate Executive Committee was held on Friday, April 8, 2011 at 1:10 p.m. in the Executive Board Room of Administrative Services Building-III, Cook Campus.

1. Call to Order

Senate and Executive Committee Chairperson Paul Panayotatos called the meeting to order at 1:21 p.m. He said that President McCormick was on his way to the meeting, and that Executive Vice President Furmanski may be late. He therefore asked that the meeting begin with the secretary's report.

2.    Secretary’s Report

Senate Executive Secretary Ken Swalagin asked for approval of the meeting agenda, amended as requested  by the chair, and of the Minutes of March 11, 2011 Senate Executive Committee Meeting . The Executive Committee approved both items. Swalagin then presented the following communications, which were noted by the Executive Committee:
Martha Cotter, chair of the Senate's Academic Standards, Regulations and Admissions Committee, and chair of the Rutgers Academic Integrity Policy Implementation Committee (AIPIC), said that the AIPIC has already met once. She gave a brief summary of that meeting.

 3.    Chairperson's Report

Chairperson Panayotatos thanked President McCormick for his invitation to the closed portion of the previous week's Board of Governors meeting. He said that he had met the previous day with Board of Governors Chair Ralph Izzo to discuss the specific issue of organizing the evaluations of Rutgers' president and executive vice president. Panayotatos then summarized some of the recommendations of the Senate's Ad Hoc Shared Governance Task Force, including a suggestion that President McCormick hold a reception for, and recognition of, newly tenured faculty, which would also serve to familiarize those faculty with the University Senate.

4.    Administrative Liaison

President McCormick presented an administrative report which included comments on:
McCormick then responded to questions, or heard comments, on subjects including: 5.    Committee Reports:

The following reports were discussed, and docketed for action or information at the upcoming Senate meeting:
[Note: To view the reports, some of which were amended on the Senate floor, as adopted by the Senate on April 29, 2011, please go to the "Recent Senate Reports" webpage.]

Budget and Finance Committee Response to Charge S-0914, All-Funds Budgeting Integration - The BFC had been charged as follows:

All-Funds Budgeting Integration: Investigate the integration of all-funds budgeting with the university planning objectives and its implementation. Also investigate how all-funds budgeting applies at the department level.

University Structure and Governance Committee Response to Charge A-1102A, Proposal for a New School of Nursing-Camden - The USGC had been charged as follows:

Proposal for New School of Nursing-Camden: Discuss, document findings, and make recommendations on the Proposal to Establish a School of Nursing at Rutgers-Camden. Discuss with Camden Chancellor Pritchett or his representative, who will attend your March 2011 meeting, any questions or concerns you may have relating to the proposal. Also, include in your deliberations advice from the three Senate committees instructed in Charge A-1102 above [For purposes of this email, that charge is appended below]. Decide if the Senate should endorse establishment of this new school. By April 1, 2011, prepare and send to the Senate Executive Secretary your advice, findings, and recommendations on the proposal, which will be forwarded to the Senate Executive Committee to docket for Senate action.

Faculty and Personnel Affairs Committee Response to Charge S-0917, Application of the "Ten-Year Rule" in Promotions to Full Professor - The FPAC had been charged as follows:

Application of the “Ten-Year Rule” in Promotions to Full Professor: Investigate the application of the "ten-year rule" in promotions to full professor. In particular, investigate the relative frequency it is being invoked and the resultant success rate. Also assess whether it has accomplished its original goal of providing an alternative basis for promotion for faculty who continue to make significant contributions to the academic and professional mission of the university after achieving tenure, and whose publication record has not kept pace with what was expected of them when tenure was awarded. Propose changes as needed.

Research, and Graduate and Professional Education Committee Response to Charge S-1009, NRC Rankings of Graduate Programs - The RGPEC had been charged as follows:

National Research Council Ratings of Graduate Programs: Examine and respond to the report by the United States National Research Council, specificially its ratings of Rutgers' graduate programs.

Research, and Graduate and Professional Education Committee Response to Charge S-0912, Online Courses in Masters and Professional Degree Programs - The RGPEC had been charged as follows:

Online Courses in Master's and Professional Degree Programs: Review, discuss, and make recommendations on how Rutgers can best utilize online courses in master’s and professional degrees. Review the recommendation from the Senate Instruction, Curricula, & Advising Committee on hybrid courses. Evaluate the means by which online courses are set up, and suggest improved means for encouraging Rutgers departments and schools to take advantage of the availability of online, distance-learning, and hybrid courses.

Academic Standards, Regulations and Admissions Committee Response to Charge A-1004 (Formerly S-0906), Academic Calendar, Commencement Dates, Updated - The ASRAC had been charged as follows:

Academic Calendar, Commencement Dates: Consider and decide on Secretary of the University Leslie Fehrenbach's request (and its attachment) that the University Senate change the University Commencement dates on the academic calendar for academic years 2010-11 and beyond.

Instruction, Curriculum and Advising Committee Response to Charge S-1015, Online Education at Rutgers - The ICAC had been charged as follows:

Online Education at Rutgers: Survey the existing state of online education at Rutgers, and identify issues and challenges. 

Issues/Proposed Charges/Modification of Current Charges:

Potential Charge to Faculty and Personnel Affairs Committee (FPAC) on Teaching Load and Equivalencies: Dan Bubb expressed concern about teaching loads and equivalencies. Paul Panayotatos said there are employment/tenure and academic freedom aspects of this issue, and that a charge should go to the FPAC. Bubb will draft the charge and send it to Ken Swalagin to be circulated and issued by email.

Potential Charge to
University Structure and Governance Committee (USGC) on Reassessing the Senate's Committee Structure: The Executive Committee discussed a potential charge to the USGC to determine whether staff issues are being addressed, and if there is a need for a Staff Affairs Committee, per the Senate's November 2008 Response to Charge S-0704, Senate Committee Structure. Consideration of this charge was deferred until September, when the staff member of the Executive Committee could be present.

Charge S-0916 on Merit Scholarship Funding Dropped:
ASRAC Co-chair Martha Cotter had written to the Executive Committee that "ASRAC would like the EC to remove Charge S-0916 on Merit Scholarship Funding. We plan to ask the EC to issue a more narrowly focused charge on the same subject in June, but are still discussing the precise wording." The Executive Committee dropped the charge, which had been issued to the ASRAC as follows:

Merit Scholarship Funding: Evaluate current Rutgers policies and practices regarding the awarding and funding of merit scholarships for undergraduate students. Propose possible changes to make those policies and practices more effective in attracting outstanding students to Rutgers. Respond to Senate Executive Committee by March 2011.

Follow-Up Charge to ASRAC on Academic Calendar, Add/Drop Period: An extended trial period for the extended add/drop period was advanced by the ASRAC, and adopted by the Senate, in March 2011. ASRAC Co-chair Martha Cotter asked the Executive Committee to issue a charge to the ASRAC to determine whether the changes should be made permanent. The following charge was issued to the ASRAC::

Add/Drop Period - As follow-up to the ASRAC's March 2011 Response to Charge S-0807, Add/Drop Period , consider and make a final recommendation on what changes, if any, to the Add/Drop Period should be made permanent. 

[From March 2011] Proposed Charge on Teaching-Assessment Mechanisms: The Executive Committee again considered a proposed charge on teaching-assessment mechanisms (which had originally been discussed in March 2011). The March 2011 minutes included the following: "Leslie Fishbein raised an issue on how Rutgers might create more effective teaching-assessment mechanisms that would help ensure that students are properly placed in introductory courses, that there are learning goals and rubrics for testing all of those goals, that grade inflation is minimized, and academic outcomes in general are improved." Discussion on this proposed charge was again deferred until Fishbein could draft the charge.

Proposed Charge to Committee on Establishing an Asian American Studies Program:  The Executive Committee considered the Rutgers University Student Assembly's Resolution in Support of Establishing an Asian American Studies Program. It was determined that the issue was not sufficiently broad to be taken up by the Senate. No charge was issued.

6.    April 29, 2011 University Senate Agenda

In addition to the items docketed above for the April 29, 2011 regular Senate meeting, the Executive Committee established that the organizational/election meeting of the 2011-12 Senate would begin at 10:30 a.m.

7.    Old Business

Leslie Fishbein asked about a potential charge to the Faculty and Personnel Affairs Committee about possibly eliminating Form 1A entirely. Paul Panayotatos said that the FPAC can be thinking about that issue, but that the Executive Committee did not issue a specific charge on it.

Peter Gillett reminded the Executive Committee that longstanding charges not completed at year end needed to be reviewed and either dropped or reissued. Ken Swalagin pointed out the complexities of tracking charges if they are reissued with new charge-number designations. Swalagin will maintain the original numbers on reissued charges, but will append an "R" notation to indicate that the charge had been reissued.

7.    New Business

There was no new business.

8.    Adjournment

The meeting adjourned at 4:44 p.m.

Ken Swalagin
Executive Secretary of the University Senate