May 18, 2012

MEMBERS PRESENT: Barraco (by phone), Borisovets, Gillett, Gould, McKeever, Muse, Panayotatos (Chair), Puhak, Rosario, Swalagin (Executive Secretary), Thompson

MEMBERS EXCUSED: Bubb, Muse, Paterno, Yoon

ALSO ATTENDING: Cashin (2012-13 Executive Committee Member)

The regular meeting of the University Senate Executive Committee was held on Friday, May 18, 2012 at 1:10 p.m. in the Executive Board Room of Administrative Services Building-III, Cook Campus.

1. Chairperson’s Report 

Senate and Executive Committee Chairperson Paul Panayotatos called the meeting to order at 1:19 p.m. He welcomed new members to the Executive Committee, and thanked current Executive Committee members, both continuing and not returning.

2.    Secretary’s Report - Ken Swalagin, Executive Secretary of the Senate
3.    Nominations for Deans' Evaluation Committees

After Paul Panayotatos summarized the process, the Executive Committee suggested nominees for the following deans' evaluation committees:
4.    Standing Committees

Proposed Charge to Academic Standards, Regulations, and Admissions Committee (ASRAC), submitted by Martha Cotter, ASRAC Co-chair:  The following proposed charge and rationale were summarized by ASRAC Co-chair Martha Cotter. The charge was issued as proposed, with a January 2013 reporting deadline.

Academic Regulations, Student Achievement, and Effective Use of Resources: Examine how well current academic regulations and procedures serve to maximize student academic achievement and result in the most effective use of our resources. In particular, look at the effect on student achievement and use of resources of regulations and procedures related to (1) students retaking courses they have failed or withdrawn from many times; (2) replacement of grades when a student retakes a course; (3) dismissal of students for poor academic performance and readmission of students who have been dismissed; and (4) deadlines for withdrawal from courses. Suggest changes in policies and procedures where needed in order more effectively to foster student success and use limited resources.
Rationale:  This proposed charge results from faculty complaints concerning (1) students who keep registering for the same course they have failed or withdrawn from many times (8 times in one recent case) without even speaking with the instructor or an academic adviser; (2) students who purposely fail a course in which they think they may receive a C or D or beg a faculty member to change a D to an F after the fact; (3) students who manage to continue at Rutgers for long periods of time despite very poor academic performance by manipulating apparently somewhat lax procedures (at some schools) regarding dismissal and readmission and monitoring of readmitted students; (4) problems that result when students from different schools registered in the same course have substantially different deadlines for withdrawal from the course.

Request for Modification of Research, and Graduate and Professional Education Committee (RGPEC) Charge S-1108 on Research Support Infrastructure, submitted by Gayle Stein, RGPEC Co-chair: The following request to modify RGPEC charge S-1108 was discussed. No member of the RGPEC was present at the meeting. Gayle Stein will be asked to provide a category title or heading for each of the subcharges, as well as for individual reporting deadlines, and the request will be reconsidered by the Executive Committee.

Stein states that, "The RGPEC is requesting that charge S-1108 be divided into smaller charges as follows, in order to make the results more manageable. The committee plans to invite a number of experts to speak at our meetings and believe that it can fulfill its charge more effectively if it is broken up."

Charge S-1108 Research Support Infrastructure: In preparation for the Rutgers/UMD merger, investigate the status of the research support infrastructure at Rutgers, including instrumentation, equipment,maintenance contracts, site licenses, and shared data storage. Provide recommendations that have the potential to reduce associated costs and enhance opportunities for information, equipment, and instrumentation sharing. Provide recommendations about research data security and academic and non-academic support services.

Draft Breakdown:

Proposed Charge to Research, and Graduate and Professional Education Committee (RGPEC), submitted by Gayle Stein, RGPEC Co-chairThe following proposed charge to the RGPEC was considered, modified by adding "and postdocs" (included in the charge as it appears below), and issued with a February 2013 deadline.

Support for International Students: Investigate and make recommendations with regard to core university support for international students and postdocs, particularly in the area of visas.

Rationale: A significant number of international students are not getting adequate advising with regard to visa issues and in some cases find themselves unable to return to the US to complete their graduate work.

[Note: No administrative liaison attended the meeting, so there was no Administrative Report.]

5.    Old Business

There was no old business.

6.    New Business

There was no new business.

7.    Adjournment
The meeting adjourned at 2:07 p.m.

Written and submitted by,

Ken Swalagin
Executive Secretary of the University Senate