June 4, 2010

MEMBERS PRESENT: Bodnar, Cotter (Interim Vice Chair and Faculty BOG Representative), Gillett, Gould, Katz (by phone), Levine, McArdle, Nycz, Panayotatos, Rabinowitz (Chair), Swalagin (Executive Secretary), Thompson, Wild

2010-11 MEMBERS-ELECT PRESENT: Binetti, David, Fishbein

EXCUSED: Borisovets, Leath  

ALSO ATTENDING: Furmanski (Administrative Liaison)

The regular meeting of the University Senate Executive Committee was held on Friday, June 4, 2010 at 1:10 p.m. in the Executive Board Room of Administrative Services Building-III, Cook Campus.

1. Chairperson’s Report 

Senate and Executive Committee Chairperson Samuel Rabinowitz called the meeting to order at 1:17 p.m., welcoming all present to the "summer edition" of the Executive Committee. Noting that present were members of both this- and next-year's committee, he asked everyone to introduce themselves. He summarized the role and responsibilities of the committee at these meetings, as well as what would be done at the current meeting.

Rabinowitz said that chairperson's reports at Executive Committee meetings vary in length, but that today's would be short. He then made brief comments about Commencement.

2.    Secretary’s Report [Senator Nycz arrived at the meeting at 1:32 p.m.]

3.    Administrative Liaison

President McCormick was in China. Executive Vice President Furmanski presented an administrative report which included comments on:
Furmanski then responded to questions, or heard comments, from the Executive Committee on topics which included:
4.    Standing Committees

Selection/Nomination of Standing Committee Chairs: [Draft Committee rosters for 2010-11 were posted online, and were distributed in hardcopy at the meeting. The Executive Committee then nominated co-chairs for the Student Affairs Committee, and the Research, and Graduate and Professional Education Committee (RGPEC). It had been suggested and agreed that the RGPEC should have a faculty co-chair. Secretary Swalagin will contact the nominees to ask if they're willing to serve as co-chairs.

University Structure and Governance Committee (USGC) Co-Chair: Secretary Swalagin explained that Jon Oliver, staff Senator who had been co-chairing the USGC, had been first runner-up in the New Brunswick staff Senator election, and had therefore just missed being re-elected. Swalagin also said that there had been only two nominees for [then only] three Newark staff Senator positions, so one was vacant. Noting Senator Oliver's excellent service as USGC co-chair, Swalagin asked to be allowed to place Oliver in the vacant position for Newark staff Senator. The Executive Committee, after some discussion, declined that request, but voted instead to place Senator Oliver on the committee roster as non-Senator co-chair. [Note: Subsequent review of Senate bylaws revealed a requirement that committee chairs must be Senators, so the co-chairship was not assigned to Oliver, who will instead be a non-Senator member of the USGC.]

Charge to University Structure and Governance Committee on Staggered Terms for Staff Senators: Because staff Senators were recently appointed through a single election, their two-year terms are all concurrent. The Executive Committee asked the secretary to draft and issue a charge to the USGC to consider adding staggered terms for staff Senators.

Faculty and Personnel Affairs Committee Response to the Administration's Request for Further Information on FPAC's Report on E-mail Privacy adopted by the Senate in November 2004:  [See also President McCormick's Response to the November 2004 FPAC report.] Ann Gould, co-chair of the Faculty and Personnel Affairs Committee (FPAC), summarized her committee's response to discussions with the administration involving development of a Revised OIT Acceptable Use Policy, which covers email privacy and acceptable use at Rutgers. Specifically, three areas of concern listed at the end of the FPAC response were discussed. Executive Vice President Furmanski commented on, or replied to, questions raised in those three areas, and offered to look further into each. FPAC Co-chair Paul Panayotatos was also present at the meeting, and engaged in this discussion. Senator Gillett asked about information discovered through examination of emails that is beyond the target of that examination, and that is being introduced as evidence in a case or in court. Furmanski said he will take up the matter with Shirley Weitz, who is an expert in that area. Gould thanked the administration for giving the FPAC an opportunity to comment on the revised policy.

Review/Continuation of Current Pending Charges: Standing committees' specific, pending charges were reviewed by the Executive Committee. On Charge  S-0909, on University College, SAC Co-chair Rabinowitz asked Furmanski if there were any new developments on the proposal to merge Thomas Edison State College with Rutgers. Furmanski responded that there are not. Senator Cotter, co-chair of the Academic Standards, Regulations and Admissions Committee noted that Charge A-0906, on Academic Calendar and Commencement Dates, is now only about academic years 2011-12 and beyond. Swalagin will redraft the charge and assign a new charge number. Senator Gillett, noting the new policy of reviewing all unresolved, pending charges at the end of each academic year, moved to continue those charges not yet completed.

Discussion of Additional Issues for 2010-11 Senate/Committee Consideration

The Executive Committee discussed, and acted upon as noted, the following potential committee charges submitted by Senator and 2010-11 Executive Committee Member Leslie Fishbein, who was present at the meeting:
[Senators Panayotatos and Katz left the meeting at 3:32 p.m.]
[Senators Thompson and Wild left the meeting at approximately 4:00 p.m.]

5.    Old Business

Secretary Swalagin asked that discussion or action on developing an Ad Hoc Shared Governance Task Force be postponed until the beginning of the September Executive Committee, when more of next-year's committee members, including the 2010-11 chairperson, could be present. The committee agreed to docket this item first on the September agenda, before the administrative report.

6.    New Business

There was no new business.

7.    Adjournment

The meeting adjourned at 4:18 p.m.

Ken Swalagin
Executive Secretary of the University Senate