September 3, 2010

MEMBERS PRESENT: Barnett, Binetti, Bodnar, Borisovets, Bubb, David, Fishbein, Gillett, Gould, Levine, Panayotatos (Chair), Rabinowitz, Swalagin (Executive Secretary), Thompson

ALSO ATTENDING: Cotter (Faculty BOG Representative), Furmanski (Administrative Liaison), Nycz (Student BOG Representative), Sabo (Undergraduate Student BOT Representative), Swartley-McArdle (Graduate Student BOT Representative)

The regular meeting of the University Senate Executive Committee was held on Friday, September 3, 2010 at 1:10 p.m. in the Executive Board Room of Administrative Services Building-III, Cook Campus.

1. Chairperson’s Report 

Senate and Executive Committee Chairperson Paul Panayotatos called the meeting to order at 1:11 p.m. He welcomed everyone to the new Senate and academic year, then called for introductions. After everyone present introduced themselves, Panayotatos said that there would be no chairperson's report because there was nothing to be done over the summer

2.    Secretary’s Report Panayotatos said that all of the responses were appreciated.

[Senator Levine left the meeting at 1:40 p.m.]

3.    Administrative Liaison

Executive Vice President for Academic Affairs Philip Furmanski presented an administrative report, which included comments on:
Follow-up on Furmanski's administrative report included:
[Senator Furmanski left the meeting at 2:33 p.m.]

4.    Standing Committees

Assignment of Committee Chairs: Standing-committee chairs were appointed as indicated on a committee roster distributed by the executive secretary. Swalagin noted that he is awaiting a response from Barbara Cooper on whether she will accept the co-chairship of the Research, and Graduate and Professional Education Committee [which she later did, and to which she was appointed].

Proposed Charges:

Draft Charge to Budget and Finance Committee on Rutgers' Current Information, Data, and Media Systems - The Executive Committee discussed a potential charge submitted by Leslie Fishbein on Review of Rutgers' Current Information, Data, and Media Systems, as follows:  "Consider what Senator Leslie Fishbein has suggested is a 'Need for a review of [Rutgers'] current information, data, and media systems to insure that they are as modernized as we can afford them to be and that they communicate well with one another.' Include RIAS in discussions of this issue. Prioritize the list of systems for review and updating, and make recommendations which would also include suggestions on appropriate procedures such as consultation with end-users." It was agreed that Don Smith, Vice President for Information Technology, would be invited to discuss this issue with the Executive Committee before a decision would be made on whether to issue a charge.

Draft Charge to Academic Standards, Regulations and Admissions Committee on Academic Calendar, Mini-terms, and Spring Break Saturdays - The Executive Committee discussed and issued to the ASRAC a charge based on the issue raised by Camilo Garcia, Camden Registrar, on Academic Calendar, Mini-terms, and Spring Break, as follows: "Consider and respond to the issues raised by Camden Registrar Camilo Garcia in his email to Sam Rabinowitz regarding seven-week "mini-terms" and Spring Break Saturdays."

Proposed Charge to Faculty Affairs and Personnel Committee on Balance of Full-Time and Part-Time Faculty - A proposed charge submitted by PTL Senator Karen Thompson on the Balance of Full-time and Part-time Faculty had been discussed earlier, during the administrative report. The charge had been drafted as follows: "Consider the 1999 Report on the Balance of Full-time and Part-time Faculty Teaching at Rutgers University, and, with updated numbers and charts from the Office of Academic Affairs, make recommendations concerning changing trends and shifting percentages, paying particular attention to what may be unconscious drift in misguided directions." Action on this potential charge was postponed until Executive Vice President Furmanski provides the update referred to therein.

Proposed Charges to Research, and Graduate and Professional Education Committee (RGPEC) - Some general topics for potential charges to the RGPEC submitted by Daniel Swartley-McArdle and Gayle Stein, 2009-2010 RGPEC co-chairs, were discussed. RGPEC Co-chair Swartley-McArdle was at the meeting, but was not able to provide additional details about these items, noting that they arose from a general discussion of possible charges, rather than from a focused attempt to draft charges that could be issued by the Executive Committee. The RGPEC will continue its discussions of possible charges and respond to the Executive Committee if and when they have more concrete proposals. The potential issues for charges discussed at this Executive Committee meeting were:
Proposed Charge to Faculty and Personnel Affairs Committee on Academic Reappointment/Promotion Form 1-A - A charge proposed by Senator Fishbein was discussed and issued to the Faculty and Personnel Affairs Committee as follows: "Review Academic Reappointment/Promotion Form 1-A, and make recommendations to improve the form in terms of usability and user-friendliness, as well as scheduling and notification of the need for faculty to complete the form, and versatility of the form for other purposes. Consider the supporting information prepared by Senator Leslie Fishbein, who proposed this charge."

Revision of Charge on Merit Scholarship Policies - Martha Cotter, co-chair of the Academic Standards, Regulations and Admissions Committee, offered to revise Charge S-0916 on Merit Scholarship Policies. Cotter's revised charge will be circulated to the Executive Committee via email and issued if there are no objections. [The charge was subsequently reissued as follows: "Evaluate current Rutgers policies and practices regarding the awarding and funding of merit scholarships for undergraduate students. Propose possible changes to make those policies and practices more effective in attracting outstanding students to Rutgers."]

5.    University Senate Agendas

September 24, 2010 Senate Meeting: This meeting hosts the President's Annual Address to the Rutgers Community, which is the primary agenda item. The chairperson's report will be brief, but will include introductions of, and brief statements of plans from, standing-committee chairs.

October 1, 2010 Senate Meeting: The Executive Committee, noting that there were few items to docket for the October 1 meeting, and that it had been scheduled as a contingency or extra meeting, cancelled the October 1 meeting. Two items that would have been on that docket will be placed on the October 22 Senate docket, as follows:
6.    Old Business

Update on Academic Integrity Policy Review Committee: Martha Cotter updated the Executive Committee on the activities of the Academic Integrity Policy Review Committee. She said that she expects the final draft of the new Academic Integrity Policy to be ready for review by the Senate's Academic Standards, Regulations and Admissions Committee in October.

University Structure and Governance Committee Co-chair: Ken Swalagin told the committee that its prior decision to appoint Jon Oliver, who is no longer a Senator, to continue as a non-Senator co-chair of the University Structure and Governance Committee, violates the Senate's bylaw that mandates that committee chairs must be Senators. Peter Gillett will chair the USGC without a co-chair.

7.    New Business

Senate Parliamentarian: Victor Greenhut was again appointed Senate Parliamentarian. Senator Greenhut will be invited to Executive Committee meetings when Senate bylaws are being considered, and/or at the discretion of the Senate chair.

8.    Adjournment
The meeting adjourned at 3:43 p.m.

Submitted by,
Ken Swalagin
Executive Secretary of the University Senate