October 9, 2009

MEMBERS PRESENT: Bodnar, Borisovets, Gillett, Gould, Katz, Levine, McArdle, Panayotatos, Rabinowitz (Chair), Schramke, Swalagin (Executive Secretary), Thompson, Wild


ALSO ATTENDING: Cotter (Faculty BOG Representative), Fehn (Administrative Liaison), Furmanski (Administrative Liaison), Kaplan (Student BOG Representative), McCormick (Administrative Liaison), Slavin (Undergraduate Student BOT Representative)

The regular meeting of the University Senate Executive Committee was held on Friday, October 9, 2009 at 1:10 p.m. in the Executive Board Room of Administrative Services Building-III, Cook Campus.

1. Chairperson’s Report 

Senate and Executive Committee Chairperson Samuel Rabinowitz called the meeting to order at 1:16 p.m., welcoming all present, and moving directly to the agenda. There was no chairperson's report.

2.    Secretary’s Report 3.    Administrative Liaison

President McCormick and Executive Vice President Furmanski presented an administrative report which included comments on:
[At this point in the meeting, Senator Karen Thompson successfully moved to change the agenda so the October 23 Senate agenda would be discussed immediately after the committee reports.]

4.    Standing Committees

Chairperson Rabinowitz reminded the Executive Committee that its responsibility is to discuss and issue charges rather than discuss the issues themselves.

Committee Reports:

Student Affairs Committee Response to Charge S-0907, Targum Concept Plan Review: The Student Affairs Committee had been charged as follows: "Targum Concept Plan: Review the 2009 Targum Concept Plan and the programs it describes for educational value, in accordance with the "Concept Plan Review" section of the referendum guidelines. Respond to Senate Executive Committee no later than September 30, 2009." Senator Kevin Wild, co-chair of the Student Affairs Committee (SAC), summarized his committee's report. The SAC report and conclusions were discussed, and will be forwarded to President McCormick. The SAC had approved the Targum Concept Plan's on the basis of Targum programs' educational value. The concept plan reviews associated with proposed referenda for special student organizations do not need to go to the Senate. Secretary Swalagin will forward the report to President McCormick, along with a request for the final, revised and implemented referendum guidelines.

Student Affairs Committee Response to Charge S-0802, Policies on Participation in Blood Drives: The Student Affairs Committee had been charged as follows: "Policies on Participation in Blood Drives: Determine if the US Food and Drug Administration's practice and policy of barring blood donations by men who have sex with men is a discriminatory practice that violates Rutgers' nondiscrimination policies. If the discriminatory practice does violate, explore and propose options by which Rutgers' administration may address the discrimination and policy violation, up to and including an outright ban on blood drives. Consult with Melodee Lasky, Executive Director of Rutgers-NB Health Services, and Francesca Maresca, Senior Health Education Specialist, on this issue. Respond to Senate Executive Committee by December 2009." Senator Wild summarized the SAC report on this charge. The report was docketed for action on the Senate's October 23, 2009 agenda.

5.    October 23, 2009 University Senate Agenda

The October 23, 2009 Senate meeting will be held in Camden, and will include Camden Chancellor Pritchett's Camden Campus Report, and the SAC report on blood drives docketed above. In near-final form that morning, an Instruction, Curricula and Advising Committee revised report on hybrid courses was distributed in hardcopy and discussed. The report had been sent back to committee by the Senate at the May 2009 meeting. The ICAC's revised Response to Charge S-0806, Hybrid Courses and Model of Teaching was docketed provisionally for Senate action on October 23. Senator Borisovets, ICAC chair, will withdraw the report if it is not finalized by the ICAC before the Senate meeting.

A University Structure and Governance Committee Response to Charge S-0805, Senate Representation by Full-time, Non-tenure-track Faculty had been tentatively docketed for introduction (as it requires a bylaws change) for October 23 Senate action. This report had been incorrectly docketed on the May 2009 Senate agenda, and withdrawn because of the requirement that bylaws-changing Senate actions be introduced at a Senate meeting, then voted on at the next meeting. Senator Thompson voiced several concerns with the content and recommendations of the report, particularly aspects related to proportionality of tenure-track and non-tenure-track faculty in the Senate, and increasing PTL Senators' terms from one year to two years. On Senator Ray Bodnar's motion, seconded by USGC Co-chair Peter Gillett, the report was sent back to the USGC with a response deadline of January 2010.

A tour of the Camden Campus was discussed. Following several proposals for scheduling of such a tour, the Executive Committee decided that it would take place at the end of regular Senate business.

A 15-minute time limit was established for each action item docketed on the October 23 Senate agenda.

4A.    Standing Committees (continued)

Proposed Charges/Issues:

Academic Calendar Commencement Date Changes: Senator Paul Panayotatos moved to amend Charge A-0906 on commencement dates to postpone the deadline until after a "trial period" of commencement 2010. The issue was discussed at some length. The Executive Committee made no formal modification of the charge, but the Academic Standards, Regulations and Admissions Committee will consider the matter.

The following proposed charges to committees were considered and acted upon as indicated:

Proposed Charge to Committee on University College, proposed by Senator Kevin Wild: "Investigate and make recommendations for improvement upon the current scope of University College Students on each of the regional campuses. Include in your investigation admissions criteria, marketing techniques separate from the general university, availability for support and student services, as well as general campus life information for these 'non-traditional' students. In addition, explore ways that University College can be expanded to improve the university as a whole. Recognizing the lack of a designated 'University College' on the New Brunswick-Piscataway Campus, explore the support structure which is in place in the University College Community." Issued with April 2010 deadline.

Proposed Charge to Committee on Student Services/Support Services, proposed by Senator Kevin Wild: "Investigate and make recommendations for improvement upon the current availability and convenience of access for Student Services and Support Services across the University. Explore areas such as Academic Advisement, Student Accounting (Bursar), Financial Aid, Registrar, as well as similar departments across the University. Also explore how other colleges and universities have utilized the Internet to increase availability of services to students, outside of the campus setting." The Executive Committee decided this charge was too broad to be manageable. The charge was not issued.

Proposed Charge to Faculty Affairs and Personnel Committee or Student Affairs Committee on Disability Services Support, Resources, and Awareness,
proposed by Senator Nate Levinson: "Examine the function of disability services support to determine the adequacy of resource allocation and awareness. This includes the review of the adequacy of physical resources, the availability of funds for outside services and required accommodation equipment and tools, and sources for increases in professional and support personnel. It is also requested that the Senate provide suggestions of best practices to be implemented which would allow for the effective dissemination of information to faculty and staff to promote awareness so they may be a part of the solution towards providing accommodations and supporting this unique population of students." Chairperson Rabinowitz summarized the proposed charge. Senator Gillett's suggestion to change "provide suggestions" to "recommend" was endorsed by the EC. The modified charge was issued to the Student Affairs Committee with a March 2010 deadline.

Proposed Charge to Faculty Affairs and Personnel Committee on Faculty Orientation Programs, proposed by the Faculty Caucus: "Review new faculty orientation programs around the university. How can the process be improved? How do faculty know whom to go for what? Are there commonalities across all faculty hires which could be combined into one program/information book? Should there be different programs for tenured vs. nontenured new hires?" Chairperson Rabinowitz summarized the charge, stating that Senator Leslie Fishbein had first proposed it. Senator Thompson's request that the charge also specify that programs for PTLs be considered was adopted by the EC. The charge was issued with an October 2010 deadline.

Proposed Charge to Research and Graduate and Professional Education Committee (RGPEC) on Online Courses in Master's and Professional Degree Programs, proposed by the RGPEC: "Review, discuss, and make recommendations on how Rutgers can promote online courses in Master’s and Professional degrees. Review the recommendation from the Senate Instruction, Curricula, & Advising Committee on hybrid courses. Evaluate the means by which online courses are set-up and suggest improved means for encouraging Rutgers departments and schools to take advantage of the availability on online, distance-learning, and hybrid courses." The EC changed "promote" to "best utilize" and issued the charge with an April 2010 deadline.

Proposed Charge to Research and Graduate and Professional Education Committee (RGPEC) on Opportunity Disparities between Part- and Full-Time Master's and Professional Degree Programs, proposed by the RGPEC: "Evaluate the current climate for the disparity in intellectual opportunity and services offered between part-time and full-time Master’s and Professional degrees. Look into the impact on students, as well as the ability to finish on time. Assess logistical constraints as well as cross-listing benefits." The charge was issued with a March 2010 deadline.

Proposed Charge to Budget and Finance Committee (BFC) on All-Funds Budgeting Integration,
proposed by Senator Menahem Spiegel, BFC Chair: "Investigate the integration of All-Funds Budgeting with the university planning objectives and its implementation." On Chairperson Rabinowitz's motion, the EC added "Investigate how All-Funds Budgeting applies at the department level." The charge was issued with a March 2010 deadline.

Proposed Charge to University Structure and Governance Committee on Election of PTL Senators: Senator Thompson had proposed a resolution calling for the central administration to conduct PTL/Annual-appointee faculty Senator elections. Secretary Swalagin had asked Thompson for a proposed charge on a different issue, and had misunderstood and misdocketed Senator Thompson's resolution. This item was withdrawn.

6.    Old Business

Senator Gillett, co-chair of the USGC, asked that the deadline on Charge S-0903 on committee charge response-time limits be changed to March 2010. The EC approved the request for deadline extension.

7.    New Business

Senator Bodnar asked if the USGC was also considering alumni representation when it discussed Senate-membership and proportionality issues. Senator Gillett said that it does. Gillett also asked President McCormick to send him his views about the importance of staff on the Senate so the USGC could consider and incorporate them into the report.

8.   Adjournment
The meeting adjourned at 3:32 p.m.

Kenneth Swalagin
Executive Secretary of the University Senate