October 10, 2014

MEMBERS PRESENT: Barraco (by phone), Boikess, Borisovets, Burrell (by phone), Cotter (Vice Chairperson/New Brunswick Faculty Liaison), Dy, Gould (Chairperson), Oliver, Puhak, Swalagin (Executive Secretary), Thompson, Velan

MEMBERS EXCUSED:  Joshi, Langer, Otto


ALSO ATTENDING: Rabinowitz (Representative to the Board of Governors), Spiegel (Representative to the Board of Trustees)

The regular meeting of the University Senate Executive Committee was held on Friday, October 10, 2014 at 1:10 p.m. in the Executive Board Room of Administrative Services Building-III, Cook Campus.

1. Chairperson’s Report 

Senate and Executive Committee Chairperson Ann Gould called the meeting to order at 1:14 p.m. She spoke about that morning's meeting of the newly formed New Brunswick/RBHS Honorary Degrees Committee, at which its members worked on short notice to review and vet nominations for honorary degrees for the upcoming two years, and created a ranked list of candidates for honorary degrees, which will be sent to the Board of Governors.

Gould then reported on the Committee on Institutional Cooperation's Faculty Governance Conference, which she had attended two weeks earlier. She said the overarching themes of the conference were academic freedom, communication with constituents and between leadership. Also addressed at the conference were issues such as whether staff should be members of a senate, sexual assault and hazing on campus, professional development and leadership training, evaluation of administrators, and use of part-time lecturers. She also reported on the University Innovation Alliance, which is a group of 11 higher-education institutions looking to identify best practices. The Executive Committee discussed the conference and related issues.

2.    Secretary’s Report - Ken Swalagin, Executive Secretary of the Senate
3.    Administrative Liaison

No administrative liaison was available to present an administrative report, but the committee expressed disappointment and concern about not having this administrative exchange, and stressed the importance of having an administrative report at each Executive Committee meeting. Gould said that, when she and Vice Chair Martha Cotter meet with President Barchi, they will convey those concerns.

4.    Standing Committees

Revised Charge to Budget and Finance Committee (BFC) on Athletics Department Funding - BFC Chair Menahem Spiegel proposed, and the Executive Committee approved, revising his committee's Charge S-1408 on Athletics Funding as follows:

Athletics Funding: Study the sources and the use of funds by the Athletic Department and make recommendations concerning the use of funds from the University operating budget and student fees to support athletics expenditures. When discussing this charge, the Budget and Finance Committee may wish to ask the Student Affairs Committee for input relative to student funding of athletics. It may also want to consider the recent New Brunswick Faculty Council’s detailed report entitled the ”Athletics Program's Revenues, Expenditures, and Deficit.” Respond to Senate Executive Committee by February 2015.

Committee Reports - No committee reports or proposed new charges were submitted for this Executive Committee meeting.

5.    Agenda for October 24, 2014 Senate Meeting

The agenda for the October 24, 2014 Senate meeting was discussed. Gould suggested that liaison reports be grouped by campus at the end of all Senate agendas. The Executive Committee agreed that Senate practice would now be to docket board reports, then do faculty and student liaison reports by campus instead of the past practice of calling first for campus faculty liaison reports from all campuses, then moving to campus student liaison reports.

Noting the lack of action items for the Senate meeting, the Executive Committee discussed possible options to round out the agenda. Gould will present a report on the CIC conference, and will also contact Michael Gower and ask him to present a report on responsibility center management.

[Note: Subsequently, after confirming that there would be no administrative, committee, or special reports available for the October 24 Senate agenda, the Senate meeting was canceled. Committee meetings and caucuses were held as usual.]

6.    Old Business

Coalition on Intercollegiate Athletics (COIA) Update - Robert Barraco, Rutgers and Senate COIA Representative, reported on current COIA issues, particularly those relating to problems with the NCAA and recent revisions to NCAA rules, and reform efforts. Barraco will write to President Barchi to ask for his stance on this matter.

"Continued Discussion of
Managed Online Programs Agreement between Rutgers University and  [See also Executive Committee Minutes of November 2013, March 2014, and September 2014.] Instruction, Curricula and Advising Committee (ICAC) Chair Natalie Borisovets summarized ICAC and Senate prior discussions on managed online programs agreements. At the previous Executive Committee meeting, Borisovets had offered to draft a charge to her committee on the issue. The draft charge she presented was discussed, and suggestions were made for modifications. Borisovets will redraft the charge and forward it to Swalagin. The draft charge discussed at this meeting was:

Using the most recent Pearson contract as a case in point, review the process by which large contracts that have the potential to seriously affect curricular or academic areas of the University are awarded. How are bids for such contracts narrowed, and by what criteria are choices made? How much diversity is there in the kinds of components included in the various platforms for which there have been bids? How do we ensure that pedagogical priorities and faculty preferences and control are included in the consideration of such packages?

Committee on the Near- and Long-Term Impact of Instructional Technology, and Committee on the Future Academic Structure of the University: Swalagin had sent an email to both committees' co-chairs asking if interim reports are available, or, if not, when those reports may be available for the EC to review.

7.    New Business

There was no new business.

8.    Adjournment

The meeting adjourned at 2:47 p.m.

Minutes written and submitted by,

Ken Swalagin
Executive Secretary of the University Senate