November 18, 2011

MEMBERS PRESENT: Barraco, Borisovets, Bubb, Gillett, Gould, McKeever, Muse, Panayotatos (Chair), Paterno, Puhak, Yoon


ALSO ATTENDING:Cotter (Faculty BOT Representative), Edwards (Administrative Liaison), McCormick (Administrative Liaison), Rabinowitz (Faculty BOG Representative), Shapiro (New Brunswick Faculty Liaison)

The regular meeting of the University Senate Executive Committee was held on Friday, November 18, 2011 at 1:10 p.m. in the Executive Board Room of Administrative Services Building-III, Cook Campus.

Ken Swalagin, Executive Secretary of the University Senate, was unable to attend this meeting. These Minutes were prepared by Swalagin from notes provided by Senate Vice Chair Ann Gould.

1. Chairperson’s Report 

Senate and Executive Committee Chairperson Paul Panayotatos called the meeting to order at 1:10 p.m. He summarized some of the discussions of that morning's meeting of the Ad Hoc Shared Governance Task Force (AHSGTF), and reported on the current status of the Medical School merger and the Presidential Search Committee activities.

2.    Secretary’s Report - [Prepared by Ken Swalagin, Executive Secretary of the Senate, who was unable to attend this meeting.]
3.    Administrative Liaison

President McCormick presented an administrative report, which included comments on the higher education facilities bond issue, and the merger with the medical school.

4.    Standing Committees

Proposed/Potential Charges:

Proposed Charge to Research, and Graduate and Professional Education Committee (RGPEC), submitted by RGPEC Co-chair Gayle Stein, on research infrastructure: A charge proposed by RGPEC Co-chair Gayle Stein, on behalf of the RGPEC, on Rutgers' research infrastructure, was discussed. Interim Executive Vice President Edwards said that he is currently working on this issue, and would welcome input from the RGPEC and Senate. The charge was issued, with a March 2012 reporting deadline, as follows:

In preparation for the Rutgers/UMD merger, investigate the status of the research support infrastructure at Rutgers, including instrumentation, equipment, maintenance contracts, site licenses, and shared data storage. Provide recommendations that have the potential to reduce associated costs and enhance opportunities for information, equipment, and instrumentation sharing. Provide recommendations about research data security and academic and non-academic support services.

Potential Charge to University Structure and Governance Committee on the size and composition of the Senate, and effects of adding the medical school, based on discussions in the Ad Hoc Shared Governance Task Force: The issues of the size and composition of the Senate, as well as the effects of the merger with the Medical School, were discussed in the context of a potential charge on those matters to the University Structure and Governance Committee, but no charge was issued.

5.    University Senate Agenda

The December 9, 2011 Senate agenda was discussed. Noting that there were no action items docketed for the December Senate meeting, Natalie Borisovets proposed using some of the time that would have been allocated to the Senate meeting for extended committee meetings and caucuses, and that the Senate convene later. There was a suggestion that the Senate convene at 2:45, but the Executive Committee postponed making a decision until receiving input from Ken Swalagin. [Note: Swalagin later informed the Executive Committee that there would also be no administrative report at the December Senate meeting, so the December 9 Senate activities were dedicated entirely to committee meetings and caucus discussions.]

6.    Old Business

There was no old business.

7.    New Business

There was no new business.

8.    Adjournment
The meeting adjourned at 2:00 p.m.

Minutes submitted by Ken Swalagin, Executive Secretary of the University Senate
and prepared from notes provided by -- and with thanks to --
Ann Gould, Vice Chair of the University Senate