A G E
N D A
8, 2016 - 1:10 p.m.
1. Chair’s Report - Ann Gould,
2. Secretary’s Report
Ken Swalagin, Executive Secretary of the Senate
Administrative Report -
Barbara Lee, Senior Vice President for Academic Affairs
of Minutes of March 4, 2016 Senate Executive
- A problem occurred in the Senate staff election process. Some
RBHS employees have been coded as "Central Administration" staff in the
UHR database, and consequently categorized as New Brunswick staff.
Those staff, and possibly others, were unable to vote for RBHS staff,
but were able to vote for New Brunswick staff. Both situations violate
the policy that states Senators are to be elected from and by their own
units. Ken Swalagin is working with UHR to have the problem corrected,
and is asking that the election be redone as soon as possible.
Schedule of 2016-17 Senate and Executive Committee Meetings: Mary
Mickelsen will present, and respond to questions on, the schedule.
- In response to a question asked at last month's Executive
Committee (EC) meeting, Barbara Lee has forwarded the following
- University Human Resources does not conduct exit interviews
when faculty leave Rutgers.
and Personnel Affairs Committee (FPAC) Response to Charge S-1409 on
Greater Integration of Contingent Faculty in the Rutgers Community
- Ann Gould and Joseph Markert, FPAC Co-chairs
The FPAC was charged as follows: Given
increasing use of contingent faculty (NTT and PTL) at Rutgers and
consider ways to integrate these faculty fully into the university
Identify other institutions that have been successful in providing such
and privileges to their contingent faculty and propose measures to
them. In particular, consider ways to afford contingent faculty the
necessary to be more active participants in shared governance, as well
visible members of the community.
and Personnel Affairs Committee (FPAC) Response to Charge A-1603 on
Evaluation of Administrators, Part II: Evaluation of Chancellors
Ann Gould and Joseph Markert, FPAC Co-chairs
The FPAC was charged as follows: Given the joint
Rutgers-UMDNJ integration and changes in administrative structure,
the process recommended by the University Senate in 2012 for evaluation
upper administrators, now with a focus on evaluating chancellors. Respond to the Senate Executive Committee by
April 2016. [Issued November 2012.
Reissued June 2015. Revised to focus on evaluation of chancellors, and
as A-1603 March 2016.]
Affairs Committee (SAC) Response to Charge S-1305-2 on Smoke-Free
- Robert Barraco, Zachary Borden, and Samuel Rabinowitz,
The SAC was charged as follows: Examine
the desirability, feasibility, impact and means of evolving into a
Affairs Committee (SAC) Response to Charge S-1401 on Taking Courses on
Other Campuses/Intercampus Equivalency
- Robert Barraco, Zachary
Borden, and Samuel Rabinowitz, SAC Co-chairs
The SAC was charged as follows: Examine
obstacles preventing students from
accessing educational resources located on other Rutgers campuses. If
appropriate, recommend policy and process changes that would promote
inter-campus collaboration. Refer to the Student Caucus proposal for
charge when deliberating. Identify issues to be further considered by
Instruction, Curricula and Advising Committee, if necessary.
Charge to University Structure and Governance Committee
(USGC) on Process for Unit Mergers or Other Structural Changes in
Non-academic Units that have Broad Educational Impact - As
stipulated in the USGC report on Charge S-1403, Process for Unit
Mergers or Other Structural Changes
Curricula and Advising Committee (ICAC) Response
to Charge S-1504 on Determination of Student Attendance
[Linked is the original report, which is what was postponed, and what
is therefore before the Senate. A DRAFT revised
report is online here.]
Natalie Borisovets, ICAC Chair
report was postponed at the February and April 1 Senate meetings. The
ICAC was charged as follows: "Develop guidelines that would allow units
and individual instructors to comply with U.S. Department of Education
requirements that Rutgers keep records for students receiving federal
financial aid that substantiate students' participatory attendance in
the classes for which they are registered."
Proposed Charge on Sale of Alcohol in
Stadiums - Submitted by New Brunswick Student Member of the EC
Justin Schulberg. This proposal was discussed at the previous EC
meeting. An ad hoc committee is to be formed consisting of chairs of
standing committees or their representatives, plus three other people
to be selected by the EC. A proposed, draft charge is below.
"After RUSA passed a resolution
calling for the sale of alcohol in stadiums, specifically looking
at the Rutgers Athletic Center (RAC) and High Point Solution Stadium,
it is incumbent upon the Senate to also look into this matter. This
issue does not just affect New Brunswick students, which RUSA
represents, but it stretches to the domain of faculty, staff, alumni,
and countless others who attend Rutgers' athletic events. This
issue is heated and dynamic, as it has broad-reaching consequences.
As the most representative body at Rutgers University, it is necessary
for the University Senate to look into the sale of alcohol in the
stadiums and advise President Barchi on its investigation and
recommendations into the matter."
Proposed, Draft Charge to the Ad Hoc Committee on Sale of Alcohol in
Stadiums: Consider the rationale
resolution on the potential sale of alcohol at Rutgers stadiums.
Explore the issue, and make recommendations, as appropriate. Respond to
Senate Executive Committee by [insert deadline].
Review of All Outstanding,
Pending Committee Charges: Charges issued to committees
lapse in March of the year following the
year in which the charge was issued. Ken Swalagin has emailed
all standing committee chairs to ask for a status report on pending
charges for EC review at this
meeting. [Hardcopies will be distributed at the meeting.]
on Webstreaming and Archiving Senate Meeting Videos
- Submitted by
Justin Schulberg, New
Brunswick Student Executive Committee Member: This issue has been
discussed by the EC at several meetings. The EC has decided that an ad
hoc committee will be formed to address this issue, consisting of
volunteers from the Senate's standing committees, that will meet on
Senate Friday mornings, an hour before the standing committees convene.
This committee may meet in May and June. The committee needs a chair. The
charge to the committee will be:
feasibility and desirability of videorecording and live webstreaming
University Senate meetings, and archiving those videorecordings online
for later viewing. Include in discussions aspects of the issue as
transparency, technology, costs, benefits, audience, need, personal
participants, etc. Present arguments both for and against the streaming
and archiving. Respond to Senate Executive Committee by February 2017.
Proposed Charge on Test-Optional Admissions
- Submitted by Senator Robert Boikess: "Dear EC Members, Perhaps it
might be appropriate for you to issue a charge related to 'test
optional admissions' in light of this new
information from today's [January 26, 2016] Inside Higher Ed
This issue was discussed at the previous EC meeting, during which ASRAC
Co-chair Martha Cotter said she would consult with Vice President for
Enrollment Management Courtney McAnuff on the matter before the EC
considers issuing a charge to the ASRAC.
and Membership for Commencement
- From Kim Pastva, Interim Secretary of the
are in the process of getting the call [for
honorary-degree and commencement-speaker nominations] out to the
community. My suggested
timeline is: [Ken Swalagin's notations in brackets.]
11, 2016 - Call for Nominations for Commencement 2017
goes out to Rutgers Community. I hope this will give the students some
during spring break to write a nomination, if they want to do it then.
[Call issued March 28.]
15, 2016 - Call for Nominations Closed [Nominations will close April
- April 19, 2016 - All
Nominations submitted to Senate for committee review. [Probably
by April 25 or 26.]
the Senate receives the nominations, how much time do
you think you will need for review and ranking? Do you think we could
results by the end of May (after graduation?) Then the administrations
and start making offers over the summer. I think we
should then do a call in September 2016 for
2018's commencement. Barbara Lee suggested that, and that would
us a lot of time to get on people's calendars."
Volunteers for the chancellors' committees
have been solicited by email from Ken Swalagin, and at the April 1
Senate meeting by Ann Gould. A list of those volunteers will be
distributed in hardcopy at this meeting. Additional volunteers may be
Nominating Panel 2016: An
email was sent by Ken Swalagin to all current Senators on February 24
announcing the opportunity to submit self-nominations or nominations of
others for 2016-17 Senate officer and board representative positions.
The email directs Senators to nominating instructions and the Nominating
Panel Charge. The Executive Committee is asked to suggest Senators
to serve on a Nominating Panel that can be called upon to suggest
additional nominees in categories not sufficiently populated within the
next several weeks. Jon Oliver and Robert Puhak have again agreed to
chair the panel and present the slate and election process at the April
29 Senate meeting. At this meeting, Ken Swalagin will summarize the
nominations received to date.
University Senate Agenda
April 29, 2016 Senate Meetings: