RUTGERS UNIVERSITY SENATE
EXECUTIVE COMMITTEE
MINUTES
March 7, 2025

MEMBERS PRESENT: Boikess, Boxer, E. Brown, R. Brown, Esposito, Foster (Chair), Godoy, Haley, Kiss, Olivera, Pierce, Purcell, Rodriguez, Roth, Salas-de la Cruz, Schroth, Simonds

ALSO ATTENDING: V. Hewitt (University Senate Executive Secretary), P. Moghe (Executive Vice President for Academic Affairs), K. O’Halloran (Vice President for Academic Planning & Administration, EVPAA), M. Smith (University Senate Administrative Assistant), M. Zwick (Senior Vice President for Research)

The regular meeting of the University Senate Executive Committee was held on Friday, March 7, 2025 at 12:00 p.m. remotely via Zoom.

Chair’s Report– Lucille Foster, Senate Chair

Chair Foster called the March 7, 2025 Senate Executive Committee meeting to order at 12:02 p.m.

Secretary’s Report– Vicki Hewitt, Senate Executive Secretary

• The March 7, 2025 Executive Committee Agenda was approved.
• The February 7, 2025 Senate Executive Committee Minutes were approved.
• Communications announced:
  • Call for Nominations for 2025-2026 Senate Elections – nominations are due Fri. April 18
  • Budget Town Hall: Thu. March 13 from 1:00 – 2:30 p.m.
  • Senate Social Luncheon: Fri. April 11 from 12:00 – 2:00 p.m.

Administrative Report – Prabhas Moghe, Executive Vice President for Academic Affairs

Dr. Moghe provided the Administrative Report consisting of the following topics:

• Student awards
• Applications continue to rise on all campuses
• Faculty awards and honors
• RU Online Conference
• Roadmaps Initiative
• Institute for Data Research and Innovation Science (IDRIS) launch on April 14^th
• Tracking for research programs affected by federal executive orders
• RAPSS+ grant proposal helpbot
• Federal grant funding landscape

Dr. Moghe then answered questions on the following topics:

• New Jersey City University merger with Kean University
• Facilities and Administrative (F&A) rate deadline
• Coordination with Big Ten Alliance peer institutions

Develop Code of Conduct for Virtual Senate Meetings

The Executive Committee charged an ad hoc committee to implement the recommendation adopted by the Senate at the February 21, 2025 Senate meeting to develop a code of conduct for Senate virtual meetings.

Federal Grant Funding Freeze Group – Michael Zwick, Senior Vice President for Research

Survey on Shared Governance

Senator Purcell shared a draft survey developed by USGC. USGC will finalize the survey for distribution to senators.

Review Pending Committee Charges and Deadlines

The Executive Committee reviewed and updated all outstanding committee charges where the deadlines have passed:

• S-2002-3: Challenges Related to Parking and Transportation. This was discharged.
• S-2115-3: Academic Freedom. This charge was reissued with a new deadline of November 2025.
• S-2204-3: Impact of CourseAtlas. This charge was reissued with a new deadline of November 2025.
• S-2206-2: Socially Responsible Investment. This charge was reissued with a new deadline of December 2025.
• S-2207-2: Office of Climate Action. This was discharged.
• S-2304-2: Common Hour Exams. This charge was reissued with a new deadline of December 2025.
• S-2305-2: Auditing Courses at Rutgers. This charge was reissued with a new deadline of October 2025.
• S-2309-2: Increased Representation of Graduate Students and PTL Faculty in the University Senate. This charge was reissued with a new deadline of April 2025.
• S-2311-2: Professional Development Opportunities. This charge was reissued with a new deadline of December 2025.
• S-2313-1: Whether Students Should Substitute for Workers in Urgent Situations. This charge was reissued with a new deadline of September 2025
• S-2316-1: University Senate Representation on Formal Governance Boards. This charge was reissued with a new deadline of April 2025.
• S-2317-3: Prevalence, Procedures, and Challenges of Faculty Occupancy of Dual Leadership Roles. This charge was reissued with a new deadline of December 2025.
• S-2318-1: Increasing Student Representation on the Rutgers University Senate Executive Committee. This charge was reissued with a new deadline of April 2025.
• S-2320-1: Timing and Process for Recommending Tuition, Fees, Housing Charges, and Dining Charges. This was discharged.
• S-2321-1: Inadequate Transportation and Parking Services for Students and Employees. This charge was reissued with a new deadline of October 2025.
• S-2330-1: Expanding Access to University Libraries Across Campuses. This charge was reissued with a new deadline of December 2025.
• S-2331-1: Research Trainee Compensation and Benefit Inequity. This charge was reissued with a new deadline of December 2025.
• S-2333-1: Cost Cutting and Budget Deficits. This charge was reissued with a new deadline of December 2025.
• S-2334-1: Senate Communications. This charge was reissued with a new deadline of November 2025.
• S-2401-1: Automatic Textbook Billing. This charge was reissued with a new deadline of November 2025.

Resolution for President Holloway

The Executive Committee adopted a motion with an 8-4 vote to develop a resolution addressing the departure of the President. The Executive Committee will draft a resolution for review at the April EC meeting.

Follow-Up on S-2319: Explore Mechanisms, Methods and Processes for Senators to Communicate Senate Work and Information to their Constituents

The Executive Secretary will send the link for the Senate’s opt-in email listserv to the Office of the Executive Vice President for Academic Affairs.

2025-2026 Senate Calendar Approval

The 2025-2026 Senate Calendar was approved.

2024-25 Election Committee Membership

The Election Committee Membership was approved.

Standing Committees/Panels

Committee Report and Recommendations
Budget and Finance Committee – Thomas Figueira and Troy Shinbrot, Co-Chairs
Trends in Rutgers Budget Priorities and Allocations

Outcome: The Executive Committee docketed this report for the March Senate agenda.

Committee Report and Recommendations
Student Affairs Committee – Rachel Maeng Brown, Kush Patel, and Gary Santos Mendoza, Co- Chairs
Letter of Support for NJPIRG

Outcome: The Executive Committee approved the Concept Plan on behalf of the Senate.

Old Business

None

New Business

None

Adjournment

The Executive Committee adjourned at 2:17 p.m.

Minutes prepared by: Vicki Hewitt, Executive Secretary of the University Senate